# Teams and shared folders

> Give other ESTAGE users access to your videos — a whole team workspace, or one folder as Viewer or Editor, by email or by link.

Source: https://knowledge.estage.com/video/sharing/
Part of the ESTAGE knowledge base (https://knowledge.estage.com). Full corpus: https://knowledge.estage.com/llms-full.txt

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ESTAGE Video gives you two ways to let other people work with your videos:

- A **team workspace** — invited teammates work in your whole library, as you do.
- A **shared folder** — one folder (and everything inside it) opened to specific people, as
  **Viewer** or **Editor**.

Everyone you add needs their own ESTAGE account.

## Inviting a teammate to your workspace

1. Open the workspace switcher in the top bar and choose **Manage team** (or go to **Team**).
2. Under **Invite a teammate**, enter their email and click **Invite**.
3. They open **Team** on their side, find your invitation under **Invitations for you**, and
   click **Accept**.

Once they accept, your workspace appears in their workspace switcher, next to **Personal**. When they
switch to it, they can upload, edit, organize, share and delete in your library just as you
can, and everything they upload counts against your storage.

The invite only works for an email that already belongs to an ESTAGE user — otherwise you'll
see *Could not invite — check the email is a registered Estage user*.

### Removing a teammate

On **Team**, click **Remove** next to the member and confirm. They lose access to your
workspace videos right away.

## Sharing a folder with specific people

1. On the folder card, open **⋯ → Share** — or open the folder and click **Share** at the top.
2. Type the person's ESTAGE email, pick **Viewer** or **Editor**, and click **Invite**.
3. Click **Done**.

| Role | What they can do |
| --- | --- |
| **Viewer** | Can watch videos and browse folders — and download them |
| **Editor** | Can upload, edit, move and delete videos |

The folder appears in their **Shared with me** with a **View only** or **Can edit** badge.
Under **People with access** you see everyone: people invited by email (marked *Invited —
hasn't opened it yet* until they open it), and people who joined with the link. Use the role
menu next to a person to change their role or **Remove access**.

## Sharing a folder by link

In the **Share** window, turn on **Anyone with the link** and choose whether the link lets
people **view** or **edit**. **Copy link** copies it.

Anyone who opens the link signs in with their ESTAGE account and the folder is added to their
**Shared with me**.

- **Reset link** makes a new link. The old one stops working, and everyone who joined through
  it loses access.
- **Turning the link off** removes everyone who joined through it. People you invited by email
  keep their access.
- To keep someone who joined by link even after the link goes off, pick a role for them in
  **People with access**.

## What a shared folder looks like to the other person

They open it from **Shared with me**. The folder shows who shared it, and a badge for their
role. With **View only** they can watch, open a video's **Details** and download. With **Can
edit** they can also upload into the folder, create sub-folders and change video settings.

To stop seeing a folder, they choose **⋯ → Leave folder** in **Shared with me**.

## Things worth knowing

- **A share covers the folder and everything inside it**, including sub-folders added later.
- **Your top-level library can't be shared** — share a folder instead, or invite a teammate to
  your workspace.
- **Editors stay inside the shared folder.** They can move videos only within it, and can't
  delete the shared folder itself.
- **Only the library owner manages sharing** of a folder — that includes teammates working in
  the owner's team workspace. People a folder is shared with can't share it further.
- **To give someone your videos inside Genesis**, invite them to the project with the **Video
  editor** role. See [Project roles](/project-settings/roles/). A teammate who builds your site
  sees your videos in Genesis once you add them on the **Team** page here.